Full transparency and traceability in invoice processing

In airports, combined heat and power plants and other industrial complexes, switchgear products from Kraus & Naimer ensure that equipment is safely switched on and off. Products from the global group with 900 employees in 6 factories and 18 sales companies are synonymous with innovation, coupled with superior technical quality. For about a year, Kraus & Naimer has been using tangro software for automatic and SAP-embedded post-editing of invoices. The system ensures greater efficiency and transparency in accounting and therefore speeds up processes. "With tangro, we now have the very latest accounting package," says Johann Schübl, SAP project manager, Kraus & Naimer.

Before deciding to use tangro as the company's automated invoice processing solution, Johann Schübl, who is responsible for the project at Kraus & Naimer, briefly considered another product that operated with SAP. This digression in the selection process made the SAP specialist realise what exactly is needed for efficient invoice processing: full embedding in SAP. It was also very important for the system to support all relevant SAP standards out of the box. And last but not least, the system provides "ultra-fast" implementation. Just two weeks after the contract was signed, the system went live. Implementation itself was completed in a day. "We are very pleased with tangro. The software has also proven to be the right choice in terms of price," says Harald Zeller, authorized signatory and head of finance and accounting at Kraus & Naimer.

Kraus & Naimer receives around 30,000 invoices a year. 60 – 70 percent of these can now be posted directly by the accounting department without subsequent processing thanks to the automated system. The time-consuming work previously associated with invoice processing has been fully eliminated: no more handwritten notes, and no more content entry. The document can be processed immediately if there are no discrepancies. "You simply hit a button and the invoice is posted in a matter of seconds," says Johann Schübl, SAP project manager, Kraus & Naimer.

If it's approval that is needed, even non-SAP users can do this from a smartphone or tablet when out of the office – an option which is proving particularly popular with management level staff. And an option which helps to speed up processes because now the document no longer needs to wait for the responsible employee to return to the office. As required by law, the entire verification process is documented and traceable, right from the very start. As soon as the incoming invoice is scanned, it is added to the invoice entry. "The whole order-to-pay process has been made transparent and this is essential when working with shared service centres. Liquidity planning can now be undertaken with much greater accuracy," says Johann Schübl.