Process despatch advice automatically in SAP

Despatch advice automatically in SAP
Shipping notifications in SAP with tangro.
tangro DA

Despatch advice

tangro DA (Despatch advice) automatically recognises your incoming despatch advice, checks the content against the purchase order and posts the document straight into SAP. This allows you to automate manual processes, avoid entry errors and have a complete overview of coming goods receipts.

tangro DA supports all incoming formats, such as paper scans, e-mail PDFs or structured EDI data records. Correct documents are posted with just a click. Workflows are processed electronically.

There is no need for any manual typing, laborious checking or follow-up work. Your processes in purchasing, logistics and production are sped up and perfectly coordinated. Your logistics department can prepare for the goods receipt in good time and organise acceptance, processing and storage as best as possible. Your production team can base resource planning on the actual delivery date and therefore better control production processes.

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Benefits at a glance

Precise coordination of processes in purchasing, logistics and production

Optimisation of processes in storage management and resource planning

Direct overview of goods receipts

For all incoming formats, such as EDI, PDF and scans

Automatic comparison with purchase order data in SAP

Electronic archiving

The process in five steps

Document receipt

tangro DA processes despatch advice in all common incoming formats, e.g. as a structured EDI data record, e-mail attachment (PDF) or scanned paper document. All necessary content from e-mail attachments or scans are processed using OCR and transferred to SAP for interpretation. tangro DA passes structured EDI data straight to SAP. If necessary, the document can now be passed to your electronic archive through ArchiveLink interface.




tangro DA automatically determines the company code and vendor and assigns the item data to the purchase order in SAP. The software automatically checks the recognised content, such as delivery date, material, quantity and unit of measure, against the SAP purchase order data available.



Receipt journal

You can see the recognition and check results straight away in the tangro DA document entry list. Here you have a complete overview of all recognised data at header and item level. Deviations between the document content and SAP purchase order data available can be seen instantly thanks to the different coloured status indicators.




A convenient all-in-one screen with processing area and an image of the document are provided for postprocessing or visually checking the document data. You have direct access to your SAP master and transaction data. Information or clarification workflows are started simply with just one click and feature automatic target group identification.




To post the despatch advice, simply click and the document is created in SAP. At the same time, the document is stored electronically in your archive system using ArchiveLink, if this has not already been done during interpretation.


Learn more about the automated processing of despatch advices in a live demo - via web or on site. Our experts will be happy to answer your questions and address your company-specific requirements.

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