Invoices and delivery notes: Joined-up processes increase transparency
ZG Raiffeisen, founded as a self-help organisation for farmers in the Baden region, has become a modern commercial enterprise and service provider with an annual turnover of around one million euros. Alongside the classic agricultural business, it is involved in energy dealing and runs a building centre and markets selling products for the home and garden. Such diversity requires stringent background procedures. The organisation's order processing system has therefore been optimised using software from tangro: around 100 000 delivery notes and 120 000 invoices a year are automatically processed in SAP. As a result, merchandise management processes are now tidily organised.
tangro software allowed all processing of incoming invoices - both cost and goods invoices - to be handled electronically and therefore faster and with greater transparency. The incoming invoices are imported electronically using EDIFACT or scanned and the relevant content detected and forwarded to SAP. Fields in the processing screen are therefore populated automatically and the invoice can be posted immediately if the data matches the purchase order.
However, rapid invoice posting was then often hampered by the fact that goods receipts were not being posted. The logical next step was therefore to introduce automated delivery note processing and centralisation of the process. To achieve the best synergy effects possible, the company again opted for software from tangro: "tangro DM came from the same provider as the software we were using for automated invoice processing and was therefore a great solution for automating our goods receipt posting. The two products complement one another perfectly," explains Claus Mohr, SAP team leader at ZG Raiffeisen. As hoped for, it proved very easy to introduce the automated delivery note processing. It only took half a day to implement and employee training took just half an hour thanks to the similar user interface. "There were no problems at all," says Claus Mohr.
IndustryAgricultural trade, building materials, energy, agrartechnology, house and garden
SubjectIncoming invoicesDelivery notes
Volume of documents120,000 invoices/year100,000 delivery notes/year