Incoming invoices: Refreshengly efficient
The beverage manufacturer Refresco is employing tangro IM in order to process incoming invoices automatically and therefore particularly efficiently. "We looked at several live systems. tangro IM impressed us at every level – particularly due to its integration in SAP and the powerful learning function,” says Joachim Ringstmeyer, who, as ICT Director of the Refresco Group, is responsible for this project. A further criterion for the IT Director at Refresco was the fact that tangro offers a workflow solution in addition to incoming invoice processing. It is used to automate approval and release processes within SAP. It was also important for Joachim Ringstmeyer to receive a solution along the lines of plug & play that was particularly quick and easy to implement in order to make the rollout in the other branches easier, among other things.
tangro was introduced here within just three-and-a-half months between September and December 2009 – in full at all four locations simultaneously. What was implemented was a tailor-made solution that is shaped precisely to the needs of the beverage manufacturer. For the scanning process, for example, the solution was set up in such a way that it was possible to use the existing multifunctional devices. What’s more, the images are not optimised during scanning itself, as is the usual procedure, but downstream on the server. This enables especially fast throughput of up to 80 pages per minute during the scanning procedure.
Because tangro is integrated in SAP, the data can be further processed directly within SAP with no media break. This makes tangro IM particularly easy to operate – both for processing clerks and IT support: “tangro’s integration into SAP is so important to us because it enables the employees to work with one solution without exception – SAP – and means that there is no need for additional training and induction. What’s more, there are no unnecessary interfaces and hence no additional maintenance work,” says Ringstmeyer.
Volume of documents90,000 invoices/year in Germany and Benelux200,000 invoices/year in Europe