
Saviour in pandemic times
The companies Gustav Magenwirth GmbH & Co. KG (MAGURA) and Magura Bosch Parts & Services (MBPS), both companies of the MAGENWIRTH Technologies Group, have digitalised their invoice processing processes in SAP and thus achieved greater efficiency in financial accounting. The automation solution from tangro is used for this. The software automatically recognises incoming invoices and transfers relevant content directly into SAP. If everything is correct, it can be posted immediately. If there is a need for clarification, the documents go into an electronic workflow, which is also automated.
The two German-speaking companies that use SAP receive about 20,000 incoming documents a year. Before automation, these documents were received by post and processed manually in time-consuming individual steps: Sticking on the barcode, bagging the invoice if clarification was needed and sending it for circulation, typing out the contents after approval and separating all the papers for archiving, scanning them and finally disposing of them in a document-friendly manner. An enormous amount of work, which is now completely unnecessary. Rolf Pascher, Head of Financial Accounting at Magura:
"With tangro, the process is now almost completely digital. Of the previous eight steps in invoice processing, five have been eliminated or greatly simplified with tangro."
The automation has also been so successful because Magura has also rethought and optimised its internal processes. For example, there are now two central email addresses to which the suppliers send their invoices in PDF format. With very few exceptions, invoices are already available as electronic documents, the contents of which can be accessed directly by tangro. The software automatically recognises all important invoice contents such as supplier, quantity and price and fills the corresponding fields in the pre-entry document.
In case of necessary approvals or questions, the tangro workflow handles the clarification process electronically. The request is automatically sent to the right contact person, including the electronic invoice image. The responsible employee can then check the document immediately and approve it with a simple click of the mouse. Automatic reminder functions ensure that no one forgets to process the invoice. Once the document has been approved, it can be posted in SAP directly. Thanks to digitalisation, this can now be done from any location - even in the home office. A huge advantage, especially in times of a pandemic. Rolf Pascher:
"tangro saved us. We wouldn't have known how to cope with the Corona period without tangro. There was a lot of praise from the accounting staff because they can now work from home."
Automation has significantly advanced invoice processing at Magura:
"We are now much faster in entering invoices. The throughput has accelerated by 20-30 per cent."
For certain suppliers, a fully automated booking has already been set up depending on the order type and order value, so that invoices can be booked immediately without any time delay.
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IndustryAccessories, service and component development for all types of two-wheelers
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HeadquarterBad Urach (DE)
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SubjectIncoming Invoices
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Volume of documents20,000 Invoices/Year

