More efficient invoice processing
S/4HANA was introduced at Ricola on 1 September 2019. It replaced an old SAP system that was over twenty years old. Due to a number of legacy items in the old SAP system, the Greenfield approach was adopted for the S/4HANA implementation. At the same time, this was used as an opportunity to review and optimise old processes.
One of the processes that required optimisation was the electronic processing of vendor invoices. The old system featured a solution that comprised tools from multiple different software providers. If there were problems, it was often unclear which provider was responsible for solving the issue, the ball was frequently passed back and forth.
When assessing the new vendor processing tool, it was paramount for the solution to be fully integrated in SAP and for the tool to be S/4HANA capable. tangro met both of these requirements.
tangro was also impressive in terms of functionality as well though. Thus, for example, it supports all standard SAP transactions in accounts payable. That means: Even the four somewhat specific processes such as posting asset acquisitions, down payment requests, and the two “Subsequent debit” and “Subsequent credit” processes in the area of logistics invoice verification. “A lot of tools from other software providers were not able to handle these standard SAP processes,” says Michaela von Aesch who, as SAP FI/CO consultant, was responsible for the tangro project at Ricola. The users had already been shown all accounts payable processes on a demo system during the evaluation phase.
Another benefit with tangro is that there is no need for data duplication. Because the tool is fully integrated in SAP, access to the master data and transaction data is direct.
Such changes in SAP, e.g. data from business partners, G/L accounts, cost centres, etc., are available in tangro in real time.