The perfect mix for more efficiency in invoice receipt
For the last two years, the Swiss-based company Ammann has been using tangro for automatic invoice verification. "tangro IM fitted the bill right from the beginning," explains Schnelli, director of finance at Ammann, the decision for the solution from the software company in Heidelberg. "tangro IM is fully integrated in the SAP ERP system, so no additional hardware is needed for interpretation. This makes the tangro solution exceptionally cost-effective."
Since tangro IM offers exactly the features that Ammann was looking for, implementation was very rapid. "We were impressed by this lean, efficient project," Schnelli says. As an added benefit, the tangro user interface corresponds exactly to the SAP system, so hardly any special training was required.
Ammann chose to outsource the scanning process. The TIFF files that Ammann receives are interpreted by the tangro OCR server, reconciled with the SAP data and posted in the tangro IM invoice entry list. The complete analysis takes place in the SAP ERP system, avoiding unnecessary data transfers and redundancies.
About 150 invoices arrive in the tangro IM entry list every day, with and without purchase order references. Invoices with a purchase order reference are particularly easy to process. If there are no deviations from the purchase order, these documents can be directly posted. If any discrepancies are found, such as missing deliveries or differences in price or quantity, the invoice is automatically forwarded through the tangro Business Workflow to the employee responsible for approving and releasing it. All invoices without a purchase order reference also enter the workflow. "It's extremely easy to use and the decision criteria are very user-friendly. What is also important to us is the fact that the tangro solution allows non-SAP users to participate in the release and approval process," says Karsten Schnelli.
Volume of documents50,000 invoices/year