tangro at Dieffenbacher: A real boost for invoice verification

"Thanks to the automated processing of incoming invoices, we are now better able to cope with fluctuations and process the peaks and troughs more effectively,” says Tobias Morath, head of the Accounts Payable team within the Dieffenbacher Group. Dieffenbacher GmbH Maschinen- und Anlagenbau is one of the leading manufacturers of press systems and complete production plants for timber and composite materials as well as recycling plants. The company has automated the processing of incoming invoices in SAP with tangro software.

At the Dieffenbacher company headquarters in Eppingen, around 40,000 invoice documents are received a year, mainly as PDFs sent to an e-mail address set up for this purpose. tangro recognises and interprets the content and assigns the data to the right fields in the editing screen.

This eliminates the arduous task of typing in content, which vastly speeds up the posting process. Staff in the accounting department now have an up-to-date and comprehensive overview of all incoming documents at all times. Appropriate markings also show the administrator at a glance which invoices should be given priority. This ensures that documents are processed in a meaningful order. The option of posting documents in a block or forwarding for approval also ensures rapid processing. “This really simplifies things,” says Morath.

Document approval is handled electronically via the tangro Workflow solution, which maps all the invoice verification processes for a machinery and plant construction firm. “We really value the fact that tangro worked with us to produce a solution to meet our particular requirements.” For example, Dieffenbacher receives many invoices relating to services, such as invoices from subcontractors. The verification of these invoice types is completely mapped by tangro.

If individual verification stages are required by other departments or buyers, all it takes is a couple of clicks and the invoice is sent automatically to the right recipient or recipients. All processes can be still traced at a later date. “At any time, we can see at a glance who approved each stage and can trace this later on too if necessary. The entire process is archived by the workflow history. The same applies to all e-mail correspondence.”

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